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Aether Documentation
Quick Start Guide

Quick Start Guide

Get up and running with Aether in 5 minutes.

Step 1: Request Access

Aether is currently in Closed Beta. To get started:

  1. Visit https://aether.com (link will be active when site is deployed)
  2. Click “Request Access”
  3. Fill out the request form with your information
  4. Wait for approval (typically 1-2 business days)
Closed Beta: Access is by invitation only during the beta period. We’re onboarding users gradually to ensure a great experience.

Step 2: Set Up Your Account

Once approved:

  1. Check your email for an invitation link
  2. Click the link to create your account
  3. Choose a password or use passwordless login
  4. Verify your email address

Step 3: Create Your First Workspace

A Workspace represents your business or brand:

  1. Click “Create Workspace”
  2. Enter your Workspace Name (e.g., “My Cosmetics Brand”)
  3. Select your Plan (start with Free to try things out)
  4. Click “Create”

Step 4: Add Team Members (Optional)

If you’re working with others:

  1. Go to Workspace Settings
  2. Click “Seats” or “Team”
  3. Click “Invite Member”
  4. Enter their email address
  5. Select their Role (Owner, Admin, or Member)
  6. Click “Send Invite”

Step 5: Create Your First Ingredient

Start building your product catalog:

  1. Navigate to Product Development → Ingredients
  2. Click “Add Ingredient”
  3. Enter the Name (e.g., “Lavender Essential Oil”)
  4. Enter the INCI Name (if known)
  5. Set the Type (Fragrance Oil, Essential Oil, Base, etc.)
  6. Enter Cost information (optional but recommended)
  7. Add any Supplier information
  8. Click “Save”
Pro Tip: Use the INCI Import feature to automatically populate ingredient data. This ensures you have complete regulatory information.

Step 6: Create a Vessel

Define your packaging:

  1. Navigate to Product Development → Vessels
  2. Click “Add Vessel”
  3. Enter the Name (e.g., “100ml Amber Glass Spray Bottle”)
  4. Set the Volume/Weight (100 ml)
  5. Select the Purpose (Spray)
  6. Set the Material (Glass)
  7. Enter Cost information
  8. Add a Photo for visual reference
  9. Click “Save”

Step 7: Create a Mixture

Build reusable compositions:

  1. Navigate to Product Development → Mixtures
  2. Click “Add Mixture”
  3. Enter the Name (e.g., “Lavender Fragrance Blend”)
  4. Select the Type (Fragrance)
  5. Click “Add Component”
  6. Select an Ingredient (Lavender Essential Oil)
  7. Set the Percentage (e.g., 50%)
  8. Add more components as needed
  9. Verify percentages sum to 100%
  10. Click “Save”

Step 8: Create a Product

Build your first sellable product:

  1. Navigate to Product Development → Products
  2. Click “Add Product”
  3. Enter the Name (e.g., “Lavender Body Spray”)
  4. Select a Vessel (100ml Amber Glass Spray Bottle)
  5. Click “Add Component”
  6. Select a Mixture or Ingredient
  7. Set the Percentage or Amount
  8. Repeat for all components
  9. Verify the formulation sums to 100%
  10. Click “Save”

Step 9: Check COGS

View the automatic cost calculation:

  1. Open your Product
  2. Scroll to the COGS Section
  3. Review the Cost Breakdown
  4. Verify all ingredients have cost data
  5. If any costs are missing, update the ingredient information
Warning: Products with missing cost data will show as “Incomplete Cost of Goods Sold (COGS)”. You can still save them, but Cost of Goods Sold (COGS) reports will show gaps.

Step 10: Generate Compliance Docs

Create your first SDS or Allergen Sheet:

  1. Open your Product
  2. Click “Generate SDS” or “Generate Allergen Sheet”
  3. Select your Target Market (EU, US, etc.)
  4. Review the generated document
  5. Export as PDF or share digitally

Next Steps

Now that you’ve created your first product, explore these features:

Inventory

Ecommerce

Compliance

Reports

  • View Cost of Goods Sold (COGS) Reports to understand costs
  • Check Inventory Reports for stock status
  • Review Sales Reports (after connecting ecommerce)

Video Tutorials

Coming soon:

  • Getting Started with Aether
  • Creating Your First Product
  • INCI Import Walkthrough
  • Shopify Integration Guide
  • Compliance Documentation

Need Help?

Troubleshooting

Common Issues

Issue Solution
Can’t find INCI ingredient Try a different search term or check INCI databases directly
Cost of Goods Sold (COGS) shows as incomplete Add cost data to all ingredients and vessels
Percentage validation error Ensure all components sum to exactly 100%
Can’t sync to Shopify Verify your Shopify connection in Workspace Settings
Rate limited Wait and retry, or check your plan limits

Getting Support

For issues not covered in the documentation:

  1. Check the Status Page: https://status.aether.com
  2. Search the Docs: Use the search function in the documentation
  3. Contact Support: support@aether.com
  4. Report a Bug: Include steps to reproduce, screenshots, and your browser/OS

Best Practices

Product Development

  1. Start with Templates - Create templates for common product types
  2. Use Mixtures - Build reusable compositions to save time
  3. Keep Costs Updated - Regularly update ingredient and vessel costs
  4. Document Everything - Add notes and photos for reference
  5. Review Compliance - Check compliance status before finalizing products

Inventory

  1. Set Low Stock Alerts - Configure thresholds for all critical items
  2. Use Barcodes/SKUs - Makes tracking and reordering easier
  3. Track Suppliers - Maintain complete supplier information
  4. Review Regularly - Check inventory reports weekly
  5. Use OCR - Scan receipts to automate data entry

Compliance

  1. Import from INCI - Always use comprehensive INCI databases when available
  2. Review IFRA Limits - Before finalizing any fragrance product
  3. Generate Docs Early - Create SDS and allergen sheets during development
  4. Stay Updated - Watch for regulatory changes in your markets
  5. Audit Regularly - Review compliance dashboard monthly

Glossary

Term Definition
Account Your personal identity in Aether
Workspace A business or brand (contains all your data)
Seat A user’s access to a Workspace
Ingredient A raw material (essential oil, base, additive, etc.)
Vessel A container for your product (bottle, jar, tube, etc.)
Mixture A reusable composition of ingredients and other mixtures
Template A blueprint for a product type with parameter targeting
Product A final sellable item with complete formulation
INCI International Nomenclature of Cosmetic Ingredients
COGS Cost of Goods Sold (calculated automatically)
SDS Safety Data Sheet (generated automatically)
IFRA International Fragrance Association (usage limits)
GMP Good Manufacturing Practices (compliance standards)

Release Notes

Stay up to date with the latest features and fixes: